General Terms and Conditions for Hotel Accommodation Contracts
I. Scope of Applicability
1. These Terms and Conditions govern contracts for the rental use of hotel rooms for lodging purposes,
as well as all other goods and services rendered by the hotel for the customer.
2. The prior written consent of the hotel is required if rooms provided are to be sublet or rented to other
parties or used other than for lodging purposes, whereby § 540, para. 1, sentence 2 German Civil
Code is waived insofar as the customer is not a consumer.
3. The customer’s general terms and conditions shall apply only if these are previously expressly agreed
II. Conclusion of Contract, Parties, Liability, Statute of Limitations
1. The contract shall come into force upon the hotel’s acceptance of the customer’s application. At its
discretion, the hotel may confirm the room reservation in writing.
2. The parties to the contract are the hotel and the customer. If a third party placed the order on behalf of
the customer, then that party shall be liable vis-à-vis the hotel for all obligations arising from the hotel
accommodation contract as joint and several debtor together with the customer, insofar as the hotel
has a corresponding statement by the third party.
3. Any claims against the hotel shall generally be time-barred one year after the commencement of the
general statute of limitations dependent upon knowledge of § 199, para. 1 German Civil Code.
Damage claims shall be time-barred after five years, independent of knowledge. The reduction of the
statute of limitation periods shall not apply for claims which are based on an intentional or grossly
negligent breach of obligation by the hotel.
III. Services, Prices, Payment, Set-Off
1. The hotel is obligated to keep the rooms reserved by the customer available and to render the agreed
2. The customer is obligated to pay the applicable or agreed hotel prices for rooms provided and for
other services used. This shall also apply to the hotel’s services and outlays to third parties caused by
3. The agreed prices include applicable value-added tax as required by law. If the period between
conclusion and fulfillment of the contract exceeds four months and if the price generally charged by
the hotel for such services increases, then the hotel may raise the contractually agreed price to a
reasonable extent but not, however, by more than five percent.
4. Moreover, the hotel may change prices if the customer later wishes to make changes in the number of
reserved rooms, the hotel’s services, or the length of guests’ stay, and the hotel consents to such
5. Hotel invoices not showing a due date are payable and due in full within ten days of receipt. The hotel
shall be entitled at any time to make accumulating accounts receivable payable and due and to
demand payment without undue delay. With default of payment, the hotel shall be entitled to demand
the respectively applicable statutory default interest in the amount of currently 8 percent or, with legal
transactions with a consumer, in the amount of 5 percent above the base interest rate. The hotel
reserves the right to prove greater damage.
6. The hotel is entitled to require a reasonable advance payment or security deposit upon conclusion of
the contract or thereafter, observing the legal provisions for package tours. The amount of the
advance payment and payment dates may be agreed in writing in the contract.
7. The customer may only set-off or reduce a claim by the hotel with a claim which is undisputed or
decided with final, res judicata effect.
IV. Repudiation by Customer (Cancellation, Annulment) / Failure to Use Hotel Services (No
1. Cancellation by the customer of the contract concluded with the hotel requires the hotel’s written
consent. If such is not given, then the price agreed in the contract must be paid even if the customer
does not avail himself of the contractual services. This shall not apply with the breach of obligation of
the hotel to take into account the rights, objects of legal protection and interests of the customer, if
holding to the contract is no longer reasonable or another statutory or contractual cancellation right
2. To the extent the hotel and customer agreed in writing upon a date for a cost-free cancellation of the
contract, the customer may cancel the contract up to that date without incurring payment or damage
compensation claims by the hotel. The customer’s right of cancellation shall expire if he does not
exercise his cancellation right in writing vis-à-vis the hotel by the agreed date, insofar as no case
pursuant to Nr. 1, sentence 3 supra exists.
3. If rooms are not used by the customer, the hotel must apply credit for the income from renting the
rooms to other parties and also for saved expenses.
4. At its discretion, the hotel may demand the contractually agreed compensation and to make a flat-rate
deduction for saved expenses. In this case, the customer is obligated to pay 90 percent of the
contractually agreed rate for lodging with or without breakfast, 70 percent for room and half-board,
and 60 percent for room and full-board arrangements.
The customer is at liberty to show that the claim mentioned above was not created or not created in
the amount demanded.
V. Repudiation by Hotel
1. To the extent that a right of cost-free cancellation within a certain period was agreed in writing for the
customer, the hotel is entitled for its part to cancel the contract during that period if there are inquiries
from other customers regarding the contractually reserved rooms and the customer does not waive his
right of rescission upon inquiry thereof by the hotel.
2. If an agreed advance payment or an advance payment demanded pursuant to Item III, Nr. 6 supra is
not made even after a reasonable grace period set by the hotel has expired, then the hotel is likewise
entitled to cancel the contract.
3. Moreover, the hotel is entitled to effect extraordinary cancellation of the contract for a materially
justifiable cause, e.g. if
- force majeure or other circumstances for which the hotel is not responsible make it
impossible to fulfill the contract;
- rooms are reserved with misleading or false information regarding material facts, such
as the identity of the customer or the purpose;
- the hotel has justified cause to believe that use of the hotel’s services might jeopardize
the smooth operation of the hotel, its security or public reputation, without being
attributable to the hotel’s sphere of control or organization;
- there is a breach of the item I. Nr. 2 supra.
4. The customer can derive no right to compensation from justified cancellation by the hotel.
VI. Room Availability, Delivery and Return
1. The customer does not acquire the right to be provided specific rooms.
2. Reserved rooms are available to the customer starting at 2:00 p.m. on the agreed arrival date. The
customer does not have the right to earlier availability.
3. Rooms must be vacated and made available to the hotel no later than 11:00 noon on the agreed
departure date. After that time, on the grounds of the delayed vacating of the room for use exceeding
the contractual time, the hotel may charge 50 percent of the full accommodation rate (list price) for
the additional use of the room until 6:00 p.m. (after 6:00 p.m.: 100 percent). The customer is at liberty
to show the hotel that it incurred no or much lesser claim to use damages.
VII. Liability of the Hotel
1. The hotel is liable to exercise the duty of care of an ordinary merchant with the performance of its
obligations arising from the contract. Claims of the customer for reimbursement of damages are
precluded except for such which result from injury to life, body or health and the hotel is responsible
for the breach of the obligation, other damage which is caused from an intentional or grossly
negligent breach of obligation and damage which is caused from an intentional or negligent breach of
obligations of the hotel which are typical for the contract. A breach of obligation of the hotel is
deemed to be the equivalent to a breach of a statutory representative or employee. Should disruptions
or defects in the performance of the hotel occur, the hotel shall act to remedy such upon knowledge
thereof or upon objection without undue delay by the customer. The customer shall be obliged to
undertake actions reasonable for him to eliminate the disruption and to keep any possible damage at a
2. The hotel is liable to the customer for property brought in to the hotel in accordance with the statutory
provisions, i.e., up to one hundred times the room rate, not to exceed € 3,500 and up to € 800. For
cash, securities and valuables. Cash, securities and valuables up to a maximum value of € (insert
insured amount of hotel) may be stored in the hotel safe or room safe. The hotel recommends that
guests utilize this possibility. Liability claims expire unless the customer notifies the hotel
immediately after gaining knowledge of the loss, destruction, or damage (§ 703 German Civil Code).
With regard to more extensive liability of the hotel, Nr. 1, sentences 2 to 4 supra shall apply
3. Insofar as a parking space is provided to the customer in the hotel garage or a hotel parking lot, this
does not constitute a safekeeping agreement, even if a fee is exchanged. The hotel assumes no
liability for loss of or damage to motor vehicles parked or maneuvered on the hotel’s property, nor the
contents thereof, excepting cases of intent or gross negligence. Nr. 1, sentences 2 to 4 supra shall
4. Wake-up calls are carried out by the hotel with the greatest possible diligence.Messages, mail, and
merchandise deliveries for guests are handled with care. The hotel will deliver, hold, and for a fee
forward such items (on request). Nr. 1, sentences 2 to 4 supra shall apply respectively.
VIII. Final Provisions
1. Amendments and supplements to the contract, the acceptance of applications, or these General Terms
and Conditions for Hotel Accommodation should be made in writing. Unilateral amendments and
supplements by the customer are not valid.
2. Place of performance and payment is the location of the hotel’s registered office.
3. In the event of dispute, including disputes for checks and bills of exchange, the courts at the location
of the hotel’s registered office shall have exclusive jurisdiction for commercial transactions. Insofar
as a contracting party fulfills the requirements of § 38, para. 2 of the German Code of Civil
Procedure and does not have a general venue within the country, the courts at the location of the
hotel’s registered office shall have jurisdiction.
4. The contract is governed by and shall be construed in accordance with the laws of the Federal
Republic of Germany. The application of the UN Convention on the International Sale of Goods and
the conflict of laws are precluded.
5. Should individual provisions of these General Terms and Conditions for Hotel Accommodation be or
become invalid or void, the validity of the remaining provisions shall remain unaffected thereby. The
statutory provisions shall also be applicable.